Books review
We open the books and find what is actually wrong — not what you think is wrong. Paid, and credited against whatever comes next.
You get
A written findings report, yours to keep
Starts the engagement
Property management bookkeeping
Books that reconcile.
Owners that stop asking.
Trust accounting, owner statements and cleanup for property managers, landlords and investors. QuickBooks Online, AppFolio and Buildium. Since 2023.
Paid, and credited against your first engagement. One business day reply.
Trust account — three-way reconciliation
Balanced- Bank
- 184,220.00
- Book
- 184,220.00
- Ledgers
- 184,220.00
- Variance
- 0.00
Deposits held
92 units
Exceptions
3 to review
Owner statements
Ready to send
Platforms we work in
Why property books break
Five defects account for almost everything we find. The third one is the one that ends relationships.
- Transactions entered twice — once by the bank feed, once by hand
- Balances that never reconciled, carried forward anyway
- Expenses posted to the wrong property
- Costs that never made it into the books at all
- Owner statements built on all of the above
Owner A pays for Owner B’s roof repair, nobody notices for two months, and now you’re having a conversation you can’t win.
Every account. Every month.
Monthly bookkeeping built for property
The recurring work that keeps your books current instead of becoming a project once a year — handled by people who know what an owner distribution is.
- Bank and credit card reconciliation, every month
- Accounts payable, receivable and vendor tracking
- Month-end close your CPA can work from
- Accounts reconciled
- 14 of 14
- Open items
- 0
- Status
- Closed
Catch-up and cleanup
Books behind, or current but wrong. We find what is actually broken, quote the fix as defined work, and start ongoing bookkeeping from clean records.
- Duplicate transactions identified and removed
- Unreconciled balances investigated, not carried forward
- Expenses returned to the right property
- Duplicates found
- 38
- Misallocated expenses
- 12
- Periods to correct
- 2 quarters
Accounts that actually tie out
Reconciliation is where property bookkeeping goes wrong quietly. We do it monthly, and we report discrepancies rather than smoothing over them.
- Bank and credit card reconciliation
- Tenant ledger review and correction
- Discrepancies reported, never reconciled around
- Bank
- 184,220.00
- Book
- 184,220.00
- Variance
- 0.00
Statements you can send without checking
Owner statements in the format your owners actually asked for — not the one your software happens to produce.
- Owner statements prepared monthly
- Property-level income and expense reporting
- Distribution accounting and management fees
- Statements ready
- 9 of 9
- Queries this month
- 0
- Distributions posted
- Complete
The parts that shouldn't need a person
We build on the QuickBooks Online API. Matching four hundred transactions against a bank feed does not need judgement. Deciding how a shared expense splits across properties does.
- Programmatic matching, with exceptions surfaced for review
- Consolidated reporting across multiple entities
- Scheduled month-end packs, generated and sent
- Transactions matched
- 412 of 415
- Exceptions to review
- 3
- Time to reconcile
- Minutes
What we can verify
- Serving this niche since
- 2023Serving this niche since
- Dedicated bookkeepers
- 8Dedicated bookkeepers
- Units in a recent portfolio
- 92Units in a recent portfolio
- Platforms we work in
- 10Platforms we work in
The engagement
Four steps, and you know what you get at each one
Outsourced bookkeeping is hard to picture from the outside. Here is the whole thing, including the parts most firms leave vague.
01 02 Findings and scope
Named defects, reconciliation status, and exactly what clean books require. If cleanup is needed, it is quoted as defined work.
You get
A fixed quote, not an open-ended estimate
With your report
03 Cleanup
Corrections made and documented line by line, so any adjustment can be explained to the owner whose money it is.
You get
Reconciled records and a clean opening balance
Scoped separately
04 Ongoing bookkeeping
Monthly close, reconciliation and owner statements from clean records. Discrepancies get reported, never smoothed over.
You get
Statements you can send without checking them first
Every month
Steps one and two stand alone. If you take the findings to another bookkeeper, that is a legitimate outcome and the work was still honest.
Every property type, one set of books
Most of the portfolios we take on are not one clean thing. Different property types, different entities, and expenses that have to land in the right place.
- Single familyScattered doors, one owner statement each
- Small multifamilyShared expenses that have to split correctly
- Multi-entity portfoliosSeveral LLCs, each its own set of books
- Short-term rentalsPlatform payouts reconciled against bookings
- CommercialCAM reconciliation and tenant recoveries
Start with a books review.
We’ll tell you what’s actually wrong, what it takes to fix, and whether you need us at all.
If your books are current and you’re happy with them, we’ll tell you that too.