Software we work in
AppFolio bookkeeping and account cleanup.
Bookkeeping, reconciliation and account cleanup for property managers running AppFolio. We work in it directly — no migration required to work with us.
What makes this different
AppFolio is supported, not our specialism. Our deepest, evidenced expertise sits in QuickBooks Online. We're saying that here, on the AppFolio page, because you'd find out the difference anyway.
Where AppFolio books come apart
Trust account reconciliation left to catch up quarterly
Should be monthly, every time, or discrepancies compound past the point anyone can trace them.
Owner statements built outside AppFolio
The software's own statement format didn't match what an owner asked for, so someone rebuilds it by hand every month.
Bank feed exceptions piling up
Unmatched transactions sit in a queue nobody's cleared in months.
Chart of accounts inherited from a prior manager
Structured for a portfolio that no longer resembles the one it's tracking.
What we handle
Day to day
- Trust and operating account reconciliation
- Owner statement preparation in the format owners actually asked for
- Bank feed exception clearing
- Chart of accounts review and restructure
- Tenant ledger reconciliation
What you get back
- Owner statements, reconciled and ready to send
- Property-level income and expense reporting
- Trust account reconciliation reports
- Year-end package for your CPA
What a month actually looks like
- 1
Days 1–5
Income posting
Payments posted, exceptions chased, arrears identified while it's still early.
- 2
Mid-month
Payables
Vendor invoices entered and coded to the right property and cost category.
- 3
Month end
Reconciliation and reporting
Bank and ledgers reconciled, statements prepared, distributions calculated.
- 4
Ongoing
Exceptions reported
Anything that doesn't tie comes to you when we find it — not at year-end.
You’ll work with a named bookkeeper, not a ticket queue.
Other platforms
QuickBooks Online
Full setup, migration, cleanup and reconciliation in QuickBooks Online, from a QuickBooks Online Certified ProAdvisor.
QuickBooks Enterprise
Bookkeeping and reconciliation for larger, more complex QuickBooks Enterprise setups. Supported, not our specialism — said plainly.
Buildium
Bookkeeping and reconciliation for property managers and associations running Buildium. Reserve funds, owner statements, tenant ledgers.
Common questions
Do we need to migrate platforms to work with you?
No. We work in your software as it stands. Migration is a separate project we can discuss if it makes sense for you — we won't push it as a condition of working together.
Our books are behind on this platform. Is that a problem?
It's the most common reason people call. Cleanup is scoped and quoted separately from ongoing work, because nobody knows how much there is until the books are opened — including us.
Who actually does our books?
A named bookkeeper who knows your portfolio, not a ticket queue and not a different person each month.
What if we don't actually need you?
We'll tell you. If your books are current and you're happy with whoever's doing them, you don't have a problem we solve.
Start with a books review.
We’ll tell you what’s actually wrong, what it takes to fix, and whether you need us at all.
If your books are current and you’re happy with them, we’ll tell you that too.