Software we work in
Buildium bookkeeping and reconciliation.
Bookkeeping and reconciliation for property managers and associations running Buildium. We work in it directly — no migration required to work with us.
What makes this different
Buildium is supported, not our specialism. Our deepest, evidenced expertise sits in QuickBooks Online. We're saying that here, on the Buildium page, because you'd find out the difference anyway.
Where Buildium books come apart
Association reserve funds blurred into operating
Buildium can keep them separate; whether it does depends entirely on setup nobody revisited after year one.
Recurring transactions posting incorrectly
A recurring charge template set up once, wrong, and never corrected since.
Bank reconciliation behind by months
Fixable, but nobody's opened the reconciliation screen since it last balanced.
Board or owner reports that don't match the books
Built from a export that predates the last few months of activity.
What we handle
Day to day
- Bank and trust account reconciliation
- Recurring transaction template review
- Reserve fund separation for associations
- Owner and board statement preparation
- Tenant and assessment ledger reconciliation
What you get back
- Owner or board statements, reconciled and ready to send
- Reserve fund position reporting
- Property or association-level income and expense reporting
- Year-end package for your CPA
What a month actually looks like
- 1
Days 1–5
Income posting
Payments posted, exceptions chased, arrears identified while it's still early.
- 2
Mid-month
Payables
Vendor invoices entered and coded to the right property and cost category.
- 3
Month end
Reconciliation and reporting
Bank and ledgers reconciled, statements prepared, distributions calculated.
- 4
Ongoing
Exceptions reported
Anything that doesn't tie comes to you when we find it — not at year-end.
You’ll work with a named bookkeeper, not a ticket queue.
Other platforms
QuickBooks Online
Full setup, migration, cleanup and reconciliation in QuickBooks Online, from a QuickBooks Online Certified ProAdvisor.
QuickBooks Enterprise
Bookkeeping and reconciliation for larger, more complex QuickBooks Enterprise setups. Supported, not our specialism — said plainly.
AppFolio
Bookkeeping, reconciliation and account cleanup for property managers running AppFolio. Trust accounting, owner statements, tenant ledgers.
Common questions
Do we need to migrate platforms to work with you?
No. We work in your software as it stands. Migration is a separate project we can discuss if it makes sense for you — we won't push it as a condition of working together.
Our books are behind on this platform. Is that a problem?
It's the most common reason people call. Cleanup is scoped and quoted separately from ongoing work, because nobody knows how much there is until the books are opened — including us.
Who actually does our books?
A named bookkeeper who knows your portfolio, not a ticket queue and not a different person each month.
What if we don't actually need you?
We'll tell you. If your books are current and you're happy with whoever's doing them, you don't have a problem we solve.
Start with a books review.
We’ll tell you what’s actually wrong, what it takes to fix, and whether you need us at all.
If your books are current and you’re happy with them, we’ll tell you that too.