Books review
We open the books and find what is actually wrong — not what you think is wrong. Paid, and credited against whatever comes next.
You get
A written findings report, yours to keep
Starts the engagement
How we work
Four steps. Named deliverables.
Nothing left vague.
Outsourced bookkeeping is invisible from the outside — you can't picture week one, who touches your data, or what you actually end up holding. Here's the whole thing, including the parts most firms leave vague.
- Since 2023
- A named bookkeeper, not a ticket queue
- Reply within one business day
The engagement — illustrative
- 01Books review
- 02Findings & scope
- 03Cleanup
- 04Ongoing bookkeepingEvery month
A named deliverable at every step
The engagement
Four steps, and you know what you get at each one
Outsourced bookkeeping is hard to picture from the outside. Here is the whole thing, including the parts most firms leave vague.
01 02 Findings and scope
Named defects, reconciliation status, and exactly what clean books require. If cleanup is needed, it is quoted as defined work.
You get
A fixed quote, not an open-ended estimate
With your report
03 Cleanup
Corrections made and documented line by line, so any adjustment can be explained to the owner whose money it is.
You get
Reconciled records and a clean opening balance
Scoped separately
04 Ongoing bookkeeping
Monthly close, reconciliation and owner statements from clean records. Discrepancies get reported, never smoothed over.
You get
Statements you can send without checking them first
Every month
Steps one and two stand alone. If you take the findings to another bookkeeper, that is a legitimate outcome and the work was still honest.
How we work with you
The mechanics that make an outsourced accounting function feel safe to hand off, stated plainly instead of assumed.
How we work with you
- You add us as a user in your own QuickBooks Online, Xero, AppFolio or Buildium account, at whatever permission level you choose
- One named bookkeeper, reachable by email — not a rotating ticket queue
- Financial records exchanged through secure transfer, never as email attachments
- A written findings report at the start, so scope is never verbal-only
- Cleanup quoted as fixed, defined work before anything starts
- Monthly close and statements delivered on a set cadence
Where the boundaries are
We don’t ask for your bank login — read-only bank feeds stay connected through your own accounting platform, the same way they already are. We don’t take blanket admin access we don’t need for the work. And we don’t lock your books behind us: if you leave, your records leave with you, in a form the next bookkeeper can pick up.
What a month looks like, once you're a client
- 1
Days 1–5
Transactions coded
Everything from the prior month coded to the right account, property or channel as it's identified.
- 2
Mid-month
Payables and reconciliation
Vendor invoices entered, payments run, bank and platform feeds reconciled against the books.
- 3
Month end
Close and reporting
Books closed, statements or reports prepared in the format you actually use.
- 4
Ongoing
Exceptions reported
Anything that doesn't tie comes to you when we find it — not smoothed over, not saved for year-end.
Book a books review
You’ll work with a named bookkeeper, not a ticket queue.
Common questions
How do you actually access our books?
You add us as a user in your own QuickBooks Online, Xero, AppFolio or Buildium account, at whatever permission level you choose. We don't ask for your bank login — read-only bank feeds stay connected through your own accounting platform, the same way they already are.
How do we communicate day to day?
Email, to the same named bookkeeper throughout — not a support inbox that routes to whoever's free. We reply within one business day, faster on anything urgent.
Do you sign a confidentiality agreement?
Yes. We're glad to sign whatever agreement your business already uses, and we'll put our own standard terms in writing before any access is granted.
What happens if we want to leave?
Your records leave with you, in your own systems, in a form any bookkeeper can pick up — including one who isn't us. We don't build in anything designed to make leaving expensive or difficult.
Do we need to already be using QuickBooks or Xero?
No. If you're on spreadsheets or another platform, tell us in a books review and we'll say plainly whether a migration makes sense before you commit to one.
What if the books review finds nothing wrong?
Then we tell you that, and you've paid for a written report confirming it — which is a genuinely useful thing to have, not a wasted engagement.
Start with a books review.
We’ll tell you what’s actually wrong, what it takes to fix, and whether you need us at all.
If your books are current and you’re happy with them, we’ll tell you that too.