HOA and community associations
Reserves that stay separate. Assessments that reconcile.
Bookkeeping for HOAs and community associations — reserve funds kept genuinely separate from operating, assessments and arrears tracked per unit, and financials a board can adopt without a debate.
What makes this different
Associations break on fund separation. Reserve money belongs to the membership for a defined purpose, and operating pressure creates constant, usually well-meant, drift between the two.
Where community associations books come apart
Reserve and operating funds blurred
A cash-flow gap covered from reserves, intended as temporary, never reversed.
Assessment arrears untracked per unit
Total receivable is known; who owes what, and since when, is not.
Special assessments mixed into operating
Funds raised for a specific project spent against general costs.
Board financials nobody can follow
Volunteer directors handed a report they cannot interrogate or approve with confidence.
What we handle
Day to day
- Reserve fund accounting kept separate from operating
- Assessment billing, receipts and arrears by unit
- Special assessment tracking against its stated purpose
- Vendor payments and contract cost coding
- Reserve contribution scheduling
- Delinquency reporting for the board
What you get back
- Board-ready monthly financials
- Reserve fund position and contribution schedule
- Assessment and arrears by unit
- Annual package for audit or review
Software we work in
QuickBooks Online
CertifiedFull setup, migration, ongoing management, cleanup and API-level work. Most of our delivered work sits here.
Xero
CertifiedFull bookkeeping, reconciliation and cleanup — the same depth as QuickBooks Online, for clients already on it.
Also supported
QuickBooks Enterprise
Bookkeeping for larger, more complex QuickBooks setups.
AppFolio
Bookkeeping, reconciliation and account cleanup.
Buildium
Bookkeeping and reconciliation.
Rent Manager
Bookkeeping and reconciliation for managers running it.
QuickBooks Desktop
Bookkeeping and migration to QuickBooks Online.
Zoho Books
Bookkeeping and reconciliation.
Odoo
Accounting module bookkeeping and reconciliation.
Sage Intacct
Bookkeeping for multi-entity portfolios already on it.
Wave
Bookkeeping and cleanup, and migration where it's outgrown.
NetSuite
Bookkeeping for larger, multi-entity operators.
We work in all of the above. We’re not going to claim the same depth everywhere that we have in QuickBooks Online and Xero, because you’d find out.
What a month actually looks like
- 1
Days 1–5
Income posting
Payments posted, exceptions chased, arrears identified while it's still early.
- 2
Mid-month
Payables
Vendor invoices entered and coded to the right property and cost category.
- 3
Month end
Reconciliation and reporting
Bank and ledgers reconciled, statements prepared, distributions calculated.
- 4
Ongoing
Exceptions reported
Anything that doesn't tie comes to you when we find it — not at year-end.
You’ll work with a named bookkeeper, not a ticket queue.
Other portfolios
Residential
Tenant ledgers, owner statements and shared-cost allocation for residential rental portfolios. QuickBooks Online, AppFolio and Buildium.
Multifamily
Unit-level allocation, concession tracking and utility recovery reconciliation for multifamily operators. Lender-ready reporting.
Commercial
CAM reconciliation, escalations and recovery calculations for commercial property. Documented, defensible, and ready for a tenant audit.
Common questions
Do you work in our software, or do we have to move?
We work in yours. QuickBooks Online is where we're deepest, and we also work in QuickBooks Enterprise, AppFolio and Buildium. Moving platforms is a separate project and not one we push.
Our books are behind. Is that a problem?
It's the most common reason people call. Cleanup is scoped and quoted separately from ongoing work, because nobody knows how much there is until the books are opened — including us.
Who actually does our books?
A named bookkeeper who knows your portfolio, not a ticket queue and not a different person each month.
What if we don't actually need you?
We'll tell you. If your books are current and you're happy with whoever's doing them, you don't have a problem we solve.
Start with a books review.
We’ll set up a call to review your books — what’s actually wrong, what it takes to fix, and whether you need us at all. If we’re a fit, you get a written proposal before anything is signed.
If your books are current and you’re happy with them, we’ll tell you that too.